We are required by law to maintain the privacy of your protected health information, to notify you of our legal duties and privacy practices with respect to your health information, and to notify affected individuals following a breach of unsecured health information. This Notice summarizes our duties and your rights concerning your information. Our duties and your rights are set forth more fully in 45 CRFPart 164. We are required to abide by the terms of our Notice that is currently in effect.
1. Uses and Disclosures We May Make Without Written Authorization. We may use or disclose your health information for certain purposes without your written authorization, including the following:
Treatment. We may use or disclose your information for purposes of treating you. For example, we may provide, coordinate or manage healthcare and related services by one or more providers; or provide appointment reminders.
Payment. We may use and disclose your information in order to obtain payment for services provided to you. For example, we may disclose information to your health insurer to confirm coverage, obtain pre-authorization or payment for treatment.
Health Care Operations. We may use and disclose your information to operate our business. For example, we may use information to ensure quality customer service, quality assessments and auditing functions.
Release of Information to Family/Friends. Unless clearly instructed to the contrary, we may release medical information about you to a friend, relative, family member or other person who is involved in your medical care or payment. We will limit the disclosure to the information relevant to that person’s involvement in your
healthcare or payment.
Other Uses or Disclosures. We may use or disclose your information for certain other purposes allowed by 45
CFR 164.512 or other applicable laws and regulations, including the following:
• To avoid a serious threat to your health or safety or the health or safety of others
• As required by state or federal law such as reporting abuse, neglect or certain other events.
• As allowed by workers compensation laws for use in workers compensation proceedings.
• For certain public health activities such as reporting certain diseases.
• For certain public health oversight activities such as audits, investigations or licensure actions.
• In response to a court order, warrant or subpoena in judicial or administrative proceedings.
• For certain specialized government functions such as the military or correctional institutions.
• For research purposes if certain conditions are satisfied.
• In response to certain requests by law enforcement to locate a fugitive, victim or witness, or to report deaths or certain crimes.
• To coroners, funeral directors, or organ procurement organizations as necessary to allow them to carry out their duties.
2. Uses and Disclosures With Your Written Authorization. Other uses and disclosures not described in this Notice will be made only with your written authorization, including most uses or disclosures of psychotherapy notes; for most marketing purposes; or if we seek to sell your information. You may revoke your authorization by submitting a written notice to the Privacy Contact identified below. The revocation will not be effective to the extent we have already taken action in reliance on the authorization.
3. Your Rights Concerning Your Protected Health Information. You have the following rights concerning your health information. To exercise any of these rights, you must submit a written request to the Privacy Officer identified below.
• You may request additional restrictions on the use or disclosure of information for treatment, payment or healthcare operations. We are not required to agree to the requested restriction except in the limited situation in which you or someone on your behalf pays for an item or service, and you request that information concerning such item or service not be disclosed to a health insurer.
• We normally contact you by telephone or mail at your home address. You may request that we contact you by alternative means or at alternative locations or accounts. We will accommodate reasonable requests.
• You may inspect and obtain a copy of records that are used to make decisions about your care or payment for your care, including an electronic copy. We may charge you a reasonable cost-based fee for providing the records. We may deny your request under limited circumstances, e.g., if we determine that disclosure may result in harm to you or others.
• You may request that your protected health information be amended. We may deny your request for certain reasons, e.g., if we did not create the record or if we determine that the record is accurate and complete.
• You may obtain a paper copy of this Notice upon request.
4. Changes To This Notice. We reserve the right to change the terms of this Notice at anytime and to make the new Notice effective for all protected health information that we maintain. If we materially change our privacy practices, we will post a copy of the current Notice in our reception area. You may obtain a copy of the Notice from our receptionist or Privacy Officer.
5. Complaints. You may complain to us or to the Secretary of Health and Human Services if you believe your privacy rights have been violated. You may file a complaint with us by notifying our Privacy Officer, Miren Arozamena. All complaints must be in writing. We will not retaliate against you for filing a complaint.
Again, if you have any questions regarding this notice or our health information privacy policies, please contact the Ada Dermatology, HIPAA Compliance Officer, 6454 Emerald St., Boise, ID 83704, phone: (208)377-0820.
Effective Date of This Notice: April 1, 2014